CHARTER RENEWAL 2024
Starts on October 1, 2023 for Onondaga, Polaris & Red Jacket Districts (Due December 1, 2023)
Starts on November 1, 2023 for Nundawaga, Seneca, Towpath Districts (Due January 11, 2024)
The Boy Scouts of America offers an online charter renewal process for units. Listed below are several resources to assist with a smooth and improved charter recharter renewal process. All units currently registered with the BSA need to complete this process on a yearly basis.
Use these resources to help your unit’s renewal. You can also visit the Internet Recharter Responses to Forum-Related Questions/Discussions helpdesk for additional questions and timely assistance.
IMPORTANT: Your charter is not complete until it has been submitted in Internet Rechartering and approved online or signed.
Before You Start
Here is a list of items you will want to prepare before you begin your recharter process:
Assign Key 3 Delegate Role In My.Scouting
The unit leader, charter org representative, and committee chair will have access to the Internet Rechartering System. If you would like to have someone else complete the charter renewal for your unit, the charter org rep will need to assign them as a Key 3 Delegate in the Organization Manager Tool in My.Scouting.
Check Your Unit Leader’s Youth Protection Training Status
All registered unit leaders must be currently trained in Youth Protection Training before your unit will be able to complete their charter renewal. The Internet Rechartering System will show which leaders must complete training, but this information can be viewed in advance in the Training Manager in My.Scouting.
Collect Applications for New Youth and Adults being added to the Charter Renewal
Before you start have new youth and adults complete their application online and accept them in the Application Manager tool in My.Scouting. If you have collected paper applications, be sure to check them thoroughly that they have been filled out completely and signed. During the process, you will be able to upload a scanned copy or picture to submit them to the council. For adult volunteers, a fully completed copy of the application, youth protection training certificate, and background check disclosure form will be required to register them in the unit.
- Youth Application | Click Here
- Adult Application | Click Here
- (Exploring Applications are found below)
Renewing Your Unit
Once you have finished preparing the items in the previous section, you are ready to start!
Review System Instructions
A detailed set of instructions and a walkthrough video are available to guide you through the process:
Recharter Guidebook Information
User Guide
Recharter Orientation Video
Recharter FAQ
Login and Complete the Charter Renewal Process
Once you are ready to begin the process, log into internet advancement by clicking the link below. Your login information is the same as your My.Scouting login information.
https://advancements.scouting.org
The internet charter renewal process has been simplified. It will allow you to update unit positions, remove members, add members, and pay for your renewal in the system. Once you have made your changes, validated the charter information, and selected payment method, you will be able to post the unit to the council.
Charter Organization Approval
Charter Renewal Approval through Digital Signature
Once you have submitted the renewal online, an email will be sent for approval to the Charter Organization Representative (please contact them that an email was sent to them for their approval).
Annual Charter Agreement
The Annual Charter Agreement requires three (3) signatures before turning in your charter renewal paperwork.It must be signed by the Charter Organization (this is the signature of the head of the organization), Charter Organization Representative (representative appointed by the head of the organization), and the Unit Committee Chair. The other signature required is that of the Local BSA Council and will be signed when your paperwork is turned in.
Annual Charter Agreement (Packs, Troops, Crews) | Download
Catholic Parishes/Schools Annual Charter Agreement (Packs, Troops, Crews) | Download
(Exploring Annual Memorandum of Understanding found below)
Required Documents to turn in to finalize the renewal process
Please make an appointment to hand in the following items. There will be a minimum of 3 charter renewal turn in nights/days that will be offered prior to Charter Due Dates for your District.
- Copy of your Approved Charter Renewal
- Check for Payment if you didn’t pay online (Payments by credit card must be done in the charter renewal system and will not be accepted at the council office)
- Annual Charter Agreement or Exploring Annual Memorandum of Understanding (see above)
- Journey to Excellence Form: https://www.scouting.org/awards/journey-to-excellence/
- New Applications Added to charter (You should of handed these in prior to starting this process)
- Proof of Youth Protection Trainings if listed as being needed
- CBC Disclosure if listed as being needed
- Council Turn In Check List | Download
- Recharter Fee Summary Form | Download
Membership Fees for 2024
- Youth - $80
- Adult - $60
- Exploring Youth & Adult - $50
- Council Fee - $30 (Insurance - $6, Program - $24)
- Annual Charter Fee - $100
- New Youth Member Fee - $25 (for new youth to BSA)
- Scout Life - $15 (this fee is optional)
Please Note: Adults/Youth that register and pay online after August 1st will show on your charter and no payment will be due, and you will not be charged for them.
Exploring Documents
Youth Application | Click Here
Adult Application | Click Here
Annual Memorandum of Understanding | Download
JTE Scorecard | Download
Units that have not completed their unit renewal by the end of the Charter Cycle must stop all Scouting activity until the renewal is completed.
If you have any questions regarding the rechartering process, please contact your District Professional or email questions:
Nundawaga District: (716) 512-6207
Jim McMullen Jim.McMullen@scouting.org
Onondaga District: (716) 512-6212
Chris Matthewson Chris.Mathewson@scouting.org
Polaris District: (716) 512-6214
Brandon Blatz Brandon.Blatz@scouting.org
Red Jacket District: (716) 512-6208
Daniel Carpenter Daniel.Carpenter@scouting.org
Seneca & Towpath District: (585) 343-0307 ext 217
Jessica Bonham Jessica.Bonham@scouting.org
District Turn in Nights/Days Coming Soon!!